Project Coordinator (contract)

Job Summary We are seeking a highly organized and detail-oriented professional to join a dynamic team supporting Demand Side Management programs within the energy efficiency and demand response sector. This is a high-volume, operationally focused role centered on the accurate and timely processing of customer rebates and incentives for key residential programs, including smart thermostat and demand response initiatives, with occasional support for commercial work.

Operating within a regulated environment governed by the Public Utilities Commission, this position plays a critical role in ensuring compliance, data integrity, and customer satisfaction at scale. Ideal for early-career professionals eager to build meaningful experience in the utility and energy efficiency industry, this role offers the opportunity to contribute to impactful programs while thriving in a collaborative, remote-first work environment.

Responsibilities

• Process high-volume rebate applications and work orders from shared queues, totaling tens of thousands annually
• Validate customer eligibility, equipment qualifications, and calculate incentive amounts with a high degree of accuracy
• Review and process applications submitted digitally, via PDF, and through physical mail
• Coordinate with third-party vendors through digital communication platforms including email and chat
• Monitor progress and performance using reporting dashboards
• Support additional programs as needed, including electric vehicle rebates, energy efficiency rebates, pilot programs, and renewable energy enrollments
• Maintain strict accuracy and compliance with all applicable regulatory requirements
• Collaborate daily with team members and actively contribute to process improvement initiatives
• Assist with project documentation, status reporting, and cross-functional coordination

Skills

• Strong attention to detail with proven accuracy in data validation and high-volume processing
• Analytical ability to efficiently review, validate, and process large quantities of information
• Excellent time management and prioritization skills with a self-motivated work style
• Strong written and verbal communication skills for cross-functional and vendor coordination
• Ability to work independently and maintain high productivity in a remote environment
• Experience working within large corporate or cross-functional organizational settings
• Familiarity with PDF handling, document scanning, and digital document management
• Process improvement mindset with the ability to identify and recommend operational enhancements
• Proficiency in spreadsheet applications for data tracking and analysis

Experience

• 1 to 3 years of experience in high-volume operational processing, program administration, or shared-queue work environments
• Prior experience in utility, rebate processing, or regulated program administration is preferred
• Demonstrated experience maintaining accuracy and meeting performance targets in a fast-paced operational role

Qualifications

• High school diploma or equivalent required; an associate or bachelor's degree in business, environmental studies, energy management, or a related field is preferred

This is a truly exciting opportunity for someone looking to launch or grow their career at the intersection of energy, sustainability, and operations. You will gain hands-on experience with regulated utility programs that directly benefit customers and support broader clean energy goals, all while working within a high-performing, trust-based team that values accountability, transparency, and innovation. With a remote-first culture, a collaborative team dynamic, and real opportunities to make a measurable impact, this role offers both professional growth and the satisfaction of contributing to meaningful work in the evolving energy efficiency landscape. The closing date for applications for this job posting is 6/04/2026 .

Should you require any accommodations in responding to this job posting or at any stage during the application process, kindly e-mail : xcelenergyprogramoffice@magnitglobal.com

Pay Rate Range 17.71 - 23.62 USD hourly